Rhyl and District Amateur Radio Club Constitution. A signed copy of this constitution is held by the Secretary.
RADARC Constitution
1. Name:
The club shall be known as the “Rhyl and District Amateur Radio Club”, also referred to below as “RADARC”
2. Aims:
The aims of the club shall be to further the interests of its members in all aspects of Amateur Radio and directly associated activities.
3. Membership:
Membership shall be open, subject to the discretion of the Committee, to all persons interested in the aims of the club as stated above.
(a) Full Members: Full members must be 16 years of age or over.
(b) Honorary members: Honorary Life Membership may be granted to any person, who, in the opinion of the committee, has rendered outstanding service to the club,
either directly or indirectly.
Such membership shall carry the rights of full membership but shall be free from subscriptions.
(c) Guests: Members may invite guests to meetings. No visitor may attend more than 3 meetings in each year.
Anyone who wishes to attend more than 3 meetings in a year would be expected to join the club.
All members shall abide by the constitution of the RADARC.
The Committee shall have power to expel any member whose conduct, in the opinion of at least three-quarters of the full committee,
renders that person unfit to be a member of the club.
No member shall be expelled without first having been given the opportunity to appear before the committee.
4. Subscriptions:
(a)The annual subscriptions for membership shall be set by the committee.
(b) All subscriptions shall be due and payable at the beginning of the financial year. Members in arrears shall have no voting rights.
(c) The financial year shall be determined by the committee.
(d) A member shall be deemed to have resigned from the club, if, by the end of the financial year, the subscription has not been paid.
(e) The committee shall have the power to waive or reduce subscriptions in special circumstances, for a period not exceeding 1 year at a time.
5. Finance:
All money received by the club shall be promptly deposited in the Club‘s bank account. Withdrawals require the approval of the club’s treasurer, and one other nominated officer of the club.
6. Membership of the Club’s Committee:
The Club’s affairs shall be administered by a Committee elected at the Annual General Meeting.
The Committee, in whom the Club’s property shall be vested, shall consist of:
(a) A Chairman who will preside at all meetings at which he is present.
(b) Optionally, a Vice Chairman who shall act as chairman in the absence of the Chairman.
(c) A Secretary who will be responsible for:
(i) Keeping the minutes of all meetings of the Club.
(ii) Ensuring that all correspondence is correctly handled.
(iii) Maintaining a master roll of Members and Honorary Members.
(iv) Maintaining a register of Club Equipment and other assets.
(d) A Treasurer, who will be responsible for:
(i) Keeping the club’s accounts.
(ii) Advising the committee on all financial matters.
(iii) Preparing the accounts for audit and presenting them at the AGM.
(e) Up to 3 ordinary Committee Members
(f) The Committee may co-opt up to 3 additional (voting or non-voting) committee members as is deemed necessary.
7. Committee standing orders:
(a) The quorum for the Committee shall be three. (See note 1)
(In the absence of a quorum, business may be dealt with but any decisions taken only become valid after ratification at the next meeting
at which a quorum exists.)
(b) Committee meetings may be called by the Chairman, the Secretary, or any vote.
8. Annual General Meeting:
(a) The Annual General Meeting shall normally be held at the beginning of each financial year.
At least 21 days’ notice shall be given.
This notice will be given to each member via email (if the member has provided an email address to the secretary),
and also by publication on the Club’s Website and Facebook page, and by an announcement at a club meeting, as appropriate.
(b) The quorum for the AGM shall be six. (See note 1)
(c) The Agenda for the AGM shall be:
(i) Apologies for absence
(ii) Minutes of the previous AGM
(iii) Chairman’s report
(iv) Secretary’s report
(v) Treasurer’s report
(vi) Election of the new committee
(vii) Election of Auditors
(viii) Other business
(d) Items (i) to (v) shall be chaired by the out-going Chairman, item (vi) by an acting chairman who is not standing for election to office,
and the remaining business by the newly elected Chairman.
(e) Nominations for committee members will only be valid if confirmed by the nominee at the meeting or previously in writing.
(f) Items to be raised by members under Other Business must be notified to the Secretary not less than 14 days before the AGM.
9. Extraordinary General Meeting:
(a) Extraordinary General meetings may be called by the Committee or not less than six members of the club,
the date of the meeting being the earliest convenient date as decided by the Committee.
If called by club members, at least 28 days’ notice in writing must be given to the Secretary,
who in turn must give members at least 14 days’ notice of the agenda.
The EGM notice will be given by the same methods as an AGM.
(b) The quorum for any EGM shall be six. (See note 1)
10. Amendments to the Constitution:
The constitution may be amended only at an EGM called for that purpose.
11. Winding up of the club:
(a) The decision to wind up the club may be taken only at an EGM.
(b) The funds of the club shall, after the sale of all assets and payment of all outstanding debts,
be disposed of as directed by members at the final EGM.
12. Notes:
(1) The quorum figures have been selected to allow the club to continue with a small membership. As and when membership numbers increase again, these figures can be adjusted (at a suitable EGM) to better represent the total membership numbers of the club.
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